Bitscape Vault - Document Management System is the Secured Enterprise Collaboration System for process-driven and regulated industries.
Bitscape Vault - Document Management System captures and manages the entire document life cycle, information flow, and processes within an organization with major industry or regulatory compliances adhered to. It helps organizations to be more productive and more secured in collaboration.
Using Electronic Document Management System (EDMS), you can store electronic documents at one centralized platform and track the complete lifecycle of the document starting from document creation till the final approval and archival with proper approval mechanism, versioning, and security.
Why Bitscape Vault
88%* of organizations feel that they are losing control over their data.
*According to EY Global Information Security Survey
Increasing trust and managing security is a struggle for many organizations
The cost incurred for each lost or stolen record of sensitive data is now at $158*
* Ponemon Institute Cost of a Data Breach study
Approval is time consuming and need to do it by mail or in papers. No tracking of pending approval tasks of documents
Bitscape vault is available as a ready-to-go solution to meet industry needs for compliances, secured collaboration, and regulatory requirements for most industries.
Simplifies document creation, organization, and discovery for end user
Built-in document management and workflow(for editing, reviewing, approving and publishing)
Access files from anywhere, on any device
Decreases costs and increases efficiency
Controlled and improved document distribution
Task reassignment if somebody is on leave or holidays
Automatic reminder to the author at regular intervals for current document status
Central repositories of all documents
Releasing approved documents for next review/approval
Find any file in seconds
Setting Effective Date once document is approved by specific user only
Helps protect documents from unauthorized access or use
Document Printing with user control rights
Digital signature for user authentication
Version history for any document
Audit trail and archive capability
Used in Industries
113 years old Pharmaceutical manufacturing company improves operations, regulatory compliances, reduces carbon footprint and improves productivity by 40 Percent with Bitscape Vault. “Reducing paper trails by more than 30 percent, we become more environmentally responsible. Bitscape Vault helps us to improve operations, regulatory compliance.”
A multi-dimensional energy and infrastructure company, dedicated to delivering energy solutions transforms internal operations, business processes and workplace to be more agile to meet challenging business asks thanks to Bitscape Vault. “Document approvals and processing is completed very quickly. The cycle of one week is reduced to one to two days resulting in time savings of 50 percent.”
Intranet in a Box
With a modern intranet, bring the power of content, process, people, and information to every one of your employees and make your workplace more agile.
Room Reservation System
Keeping track of the common area of the premise is an additional task for every department and to ease that task room reservation system is been invented.
Gathering daily reports & attendance data of individual workforce is a routine task for the HR management team and performing it manually causes mismanagement of data sometimes.
Delivering tasks on time shows professionalism in any organization but planning the task schedule is difficult for any project.
Monitoring the process of product packaging manually is time-consuming and for a successful business spending, much time in monitoring can affect productivity.
Knowledge Management System
Attending every query & responding to them can be time-consuming but it can be managed with an automated system that saves time & responds faster than usual if small queries or basic questions have been asked.
It will be on your Azure subscription or ready VM pre-configured in our environment, where it will have AD, SQL Server, and VM for SharePoint (any version 2013 TO 2019)
Technically yes, but it is most effective to run from Azure due to multiple services and roles preconfigured.
It will be the responsibility of your IT team or if the SLA is signed it will be managed by Bitscape.
Yes, we allow white labeling and corporate branding to match your corporate identity including naming the application to suit your internal product/project name.
limited customization available as add-on requirements needs to be communicated to us before rollout. Once rolled out, we can still support customization that does not affect the information architecture of Bitscape Vault.
However, it does have a specific industry version rollout that addresses industry vertical compliance and process requirements. (example, Pharma, Manufacturing, R&D, BFSI, Govt)
Bitscape Vault is built on top of SharePoint technologies as platform and can support and one can use existing SharePoint 2013, 2016 and 2019. however the preferred method of rollout is Azure VM with Bring on own license model.
If you have “Microsoft 365 E3” or above plan – SPO, it supports some of the features and processes, but not all functionalities are available.
We offer only Microsoft Azure-based offering for this product with bringing your license model.
As of today No. We do have a private preview for customers on request.
Standard support included for 1 year which includes any deployment and configuration support. Whereas additional advanced support requires a signed premium support agreement.
No, this runs using all Microsoft technologies and the proprietary framework of Bitscape Vault.
We have a use case scenario-based licensing model that closely meets your requirements. Please contact us.