Multinational media and entertainment company modernize workplace with migration of SP 2010 to SPO
Bitscape is Microsoft Gold Competency Partner for Cloud Productivity, Cloud Platform, Data Analytics, and Content and Collaboration. Bitscape’s customer-centric approach ensures organizations do more with their technology investments by improving user experience and productivity. We help customers achieve more in the digital transformation of their organizations of all sizes.
Products/Solutions: SharePoint Online | Power BI | Microsoft Flow
Solution Summary: Customer is one of the largest media entertainment companies in the world with stringent internal corporate compliance and regional data classification compliances. Migration of SharePoint 2010 two farms in two different continent datacenters supporting collaboration on SharePoint based business workflow and application across multiple subsidiaries and 23000+ users migrated to SharePoint online for seamless collaboration and active integration with newly acquired large corporation easily. Solution usage Bitscape’s proprietary farm analysis PowerShell scripts and content portability guide on SPO, OneDrive Online, and Teams channel.
Challenge: The complexity of understanding use across various organization and what is important and not, with data classification and business unit approvals for 4000+ Subsites, 300+ site collection and 500+ personal sites having 1500+ active web features, 130+ SPD List workflow, 315+ InfoPath forms, 105+ Nintex workflow, 105 Kwizcom forms and custom code was cumbersome task. Meeting business objective of removing most of the third-party components and custom code without affecting business current need and processes were challenging in few infopath forms and Nintex workflow cases where Flow was used to meet similar if not exact business process automation.
Solution Strategy: The solution strategy was to identify and help businesses take a decision on lift and shift and most active sites and processes on SPO first and then prioritize various complexity based on Bitscape’s migration suggestion and reporting provided by various proprietary Power Shell scripts. The current state assessment with recommendation and data visibility summary provided by Bitscape team worked as decision making on the priority of data to reside were for business user groups i..e personal sites to OneDrive online, most of the processes on the SharePoint and key collaboration into teams.
Results: The migration helped customers move 23000+ active users to SPO for collaboration across subsidiaries and even further helped them integrate with new large media businesses they acquired during the process. The modern new workplace further empowered employee efficiency and active collaboration across the organization using Azure B2B in some cases which were not possible in previous on-premise data center-based SharePoint 2010. The entire project before Bitscape engagement internally is estimated to be 3 years timeline, completed in 8 months.
“When we estimated the migration, we were not sure on timeline and complexity due to multiple geography-based teams involved, as we worked along with Bitscape’s SharePoint Migration Framework, we not only achieved this in record time but also able to integrate faster to newly acquired companies in two different continents” – Director, Enterprise Business Systems.